completed tasks and archived projects are not included in the backup.It would be better if we could back up to different cloud services like Google Drive, for example. If anything happens to the server, your backup also gets affected. the backup files go to the same server containing your to-dos.But we’re still, not eager to pay a subscription for it for several reasons: It’s refreshing to see an app that offers this feature. Sadly, most to-do apps don’t have this feature. Auto backupĪuto backup is very important. There are apps that have simplified this feature so much, it’s better to use those other apps for this. Besides, filters in the app are a bit difficult to understand. It’s not really practical to have that many smart lists unless you’re a team, of which, Todoist is not an app you’d want to use for work. You only get three on the free version and, 150 filters on the Pro version. Filtersįilters in Todoist are smart lists. Upload it to Google Drive, and share a link in the description that takes everyone to the attachment. Considering that you can use links, it makes more sense to use cloud services for larger attachments. On the Pro version, that bumps up to 100 MB. You are only limited to uploading files that are less than 5 MB when using the free version. I mean, even in Noteful (my go-to note-taking app) I still use the dark toolbar, even though the app now has the option to make it light. Paying a subscription to access themes? Personally, in all the apps, I always use the default themes. Do themes add any value to your workflow? Buying a theme once might make sense, though I’d never do it. Todoist has five free themes and the subscription will unlock eight more. From my experience, though, I’ve never referred back to tasks from the past so this is not a feature I am willing to pay a subscription for. In case you need to refer to something you’ve worked on in the past, it might help to have an activity history. With the Pro version, you have unlimited activity history. The free version of Todoist gives you a week of activity history. I don’t know about you, but, that is not the sort of power I want anyone to have over my projects. Anyone can remove you from your own project. As the owner of a project, you can’t control the permissions of your collaborators. However, Todoist is the worst to-do app to collaborate with anyone, even friends and family. It’s a decent number of people for a single project. The Pro version extends that to up to 25 people per project. Collaborationįor the free version, you can collaborate with five people per project, which is probably enough for planning things with friends and family. Let us know if you’ve found reminders useful. If you’re already in the app, which you probably will be if you use it for work, you won’t need reminders. Todoist has notifications, so, if you forget something the app notifies you. You constantly refer to it to know what you need to do next. A to-do app has all the work and instructions for the day’s work. It’s routine for each person to check the tasks assigned to them before they start working. We only set those for meetings with external parties in calendar apps. Our team members don’t even use reminders. If reminders are an important part of your workflow, we recommend looking for a free or one-time purchase app instead and there’s plenty to choose from.įrom our experience, reminders are not necessary for a to-do app. It is, therefore, not a compelling reason to pay a subscription for the app. It’s a free feature (or has no extra cost) in all the GTD apps we’ve covered so far. It’s ridiculous that reminders in Todoist are a paid feature. There are many ways to organise your to-dos that can save you money to avoid the subscription forever. Instead of creating projects for each, you can create just one for all your personal projects, and divide it into those different sections. For example, you might be working on a vacation, building a house, and growing an investment portfolio with your spouse. So, you might not need that many active projects to begin with. Besides, with the organisation in the app, you can use sections and subtasks to subdivide projects. Should you need more than five projects, simply archive or delete completed ones to make room for new ones. What are the chances you’ll be running more than five projects at once? After testing the free version of Todoist we’ve found five projects are more than enough to use the app for free forever. Tasks and projectsįor the free version, you get five active projects, which can have up to 300 active tasks per project. Both packages are cheaper when you pay for them annually. The Pro version of Todoist costs $5 per month if you’re an individual, and $8/user/month if you’re a business.
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